Know who has read it.
See who has acknowledged a policy and who still needs a reminder, with the record kept alongside the policy. It tells you who responded — not that they understood or applied it.
Giraft — Policy management for Irish schools
Giraft · Policy management for Irish schools
School policies under control. More time for school leadership.
Know what needs updating, move policies through consultation and approval, and track staff acknowledgement — all in one place. Bring your current policy process; we’ll show you how Giraft could help.
Giraft
Giraft · Policy management for Irish schools
School policies under control.
Know what needs updating, move policies through consultation and approval, and track staff acknowledgement — all in one place. Less time chasing documents and responses, with a clear record of what is complete and what needs attention.
Book a Giraft demoThe work behind one policy
5steps, every time
Consultation, approval, publication, acknowledgement and the next review date. Writing the policy is the part that already works; the rest is what slips.
See what needs attention. See what is complete.
Approvals · This term
Sep–May
EU
Hosted
One
Record
Bring what you haveYour existing policies are the starting point, not a migration project.
No new accountsStaff, parents and Board members take part through an email link.
EU-hostedIrish-built, hosted in the EU, with a signed DPA available on request.
02 · Where it goes wrong
Policy work keeps slipping down the list. Until it becomes urgent.
A review date approaches. An incident raises a question. Someone asks for the approved version — and you find several drafts, an older copy on the website, and emails you still need to follow up.
Keeping policies current takes more than writing them. It takes consultation, approval, publication, staff acknowledgement and a plan for the next review. Giraft brings those steps together, so you can see where each policy stands and what needs to happen next.
- 01DraftWritten, generated, or brought in from what you already have.
- 02ConsultationShared by link; feedback gathers beside the policy.
- 03ApprovalBoard members respond from their inbox. Records kept with the document.
- 04PublishedThe approved version on your school’s policy portal.
- 05ReviewScheduled, and flagged early when guidance changes.
The cycle restarts — on the policy’s review date, or when guidance changes
03 · What school leaders say
Built with principals, for principals.
We’re not getting to do the things we should be doing — looking at our teaching and learning, and working with the kids. We’re becoming administrators, and not with expert eyes either. Having systems and programmes like Giraft that help us make sure we’re running our schools effectively is just wonderful.
Acting Principal, St Wolstan’s Community School, CelbridgeAlso from Ms Brady’s onboarding call — in her words
“I think this is amazing. This is the future for governance in schools.”
“This is going to revolutionise schools… This is the way forward.”
04 · Know where you stand
See what needs attention. See what is complete.
Your policies, their status and their review dates in one place — without piecing together folders, spreadsheets and email threads.
- Which policies are due for review
- Where gaps remain
- What is awaiting consultation or approval
- Which policies have been published
- Who has acknowledged them
Policy overview5 policies · 2 need attention
- Child Safeguarding StatementNext review Mar 2027Published48 / 52
- Critical Incident PlanThree weeks past its dateReview due—
- Anti-Bullying Policy2 of 8 responses inWith the Board—
- Acceptable Use (ICT)6 comments to work throughIn consultation—
- Data Protection PolicyNext review Sep 2027Published52 / 52
Open an individual policy to see its history, feedback and approval records.
05 · Reviews and changes
Stay ahead of reviews, and of changes that affect your policies.
Keep track of scheduled reviews, and receive alerts when changes in Irish education legislation or guidance may affect your policies. Each one arrives with supporting information to help you decide what to update — less manual checking, and a clearer view of your priorities.
Regulation update detected0 / 3 queued
Education (Amendment) Act 2024 · Section 12
Three of your policies cite the section that changed.
Review all 3 →- Admission PolicyReferences §29 — wording changeReview
- Code of BehaviourReferences §29 — wording changeReview
- Bí Cinéalta PolicyCross-reference to amended definitionReview
06 · Consultation
Make consultation easier to manage.
Share a policy with staff, parents and other stakeholders through a simple link. Feedback gathers beside the policy rather than across a dozen email threads, so you can work through it and keep a record of how it was considered.
Review feedback · 2 awaitingv3 · circulating
- 3. Reporting Procedures2 days agoJ. O'Connor (Deputy)
“The escalation path here doesn’t mention the DLP by name. Should it?”
AskArk · suggested responseThe DLP is named in §1 and referenced in the cross-section flow. Children First Act 2015 §14 establishes the role; we already point to it.
Approve defenceSuggest edit - 5. Online Safeguarding3 days agoM. Walsh (Parent)
“Could you spell out what 'inappropriate use' means in this section?”
AskArk · suggested responseReasonable ask — current wording is general. Suggest substituting a definition with concrete examples (filters, messaging apps, confidential material).
Approve defenceSuggest edit
Suggested replies and draft edits are prepared by AskArk, our school co-pilot. Your team decides what is adopted.
07 · Changes you can trace
A record of what changed, and why.
Where feedback leads to a change, the edit sits beside the comment that prompted it. The policy keeps its history, so the reasoning is still there at the next review.
Suggested edit · §5 Online SafeguardingPending
AskArk The reviewer is asking for clarity on what counts as inappropriate use. Substituting a definition with examples should resolve.
−Inappropriate use of school technology will be addressed under this policy.
+Inappropriate use — including unauthorised messaging apps, sharing of confidential material, or attempts to bypass content filters — is addressed under this policy.
Edit applied to v3 · 05:59 PM · audit_event #4127 · triggered by M. Walsh comment
Accept editDismissRecorded as audit-trail event
08 · Approval
Keep approval moving. Without chasing it.
Board members open the policy through an email link — no account to create, no app to install. Responses are tracked as they arrive and the approval record is kept alongside the document, so you can see what is still outstanding.
Giraft
Response required · Expires Friday 2 May 2026
CBSCBS Midleton
Board approval requested
Dear Chair, please review the full policy and record your vote before the link expires.
PolicyCode of BehaviourVersion 4
Review & Vote on this Policy →Single-use magic link · no password09 · Publication
Keep the published version current.
Publish approved policies to your school’s policy portal, giving your school community one clear place to find them. Each published version carries its approval record, so the version in force and the evidence behind it stay together.
Code of BehaviourApproved
CBS Midleton · Version 4 · Sealed 1 May 2026SHA-256 · 9f2a…c41b
- Sealed policy · A. Murphy (Chair)1 May 2026 · 14:22
- Voted Approve · J. O’Connor (Deputy)1 May 2026 · 11:08
- Voted Approve · M. Walsh (Member)30 Apr 2026 · 18:14
- Accepted edit · §5 · triggered by M. Walsh29 Apr 2026 · 09:31
10 · What it gives you
A clearer process. Less chasing at every step.
A process that survives a change of role.
Versions, feedback, approvals and review dates stay together, so the next person picks up where the last one left off instead of starting from the folder.
A clear starting point.
Outstanding work is visible rather than remembered, so the next review starts from a list you can act on instead of a search through last year’s email.
11 · Getting started
Start with the policies you already have.
Your existing work is the starting point. Whether your documents are carefully organised or spread across several folders, the aim is the same: a manageable process your school can keep using.
01
Bring your policies in
Ark HQ helps bring your existing policies into Giraft, whatever state they are in, and sets out what is there.
02
Organise the review schedule
Review dates are set against each policy, so the year has a shape rather than a backlog that surfaces all at once.
03
Training and support
Your team is trained to run consultation, approval and publication, with support through the first cycle.
12 · Questions
Questions school leaders ask us.
Yes. Giraft can bring your existing policies into the same review, consultation and approval process. You can update what you have, and use templates or draft assistance where you need them.